Data security is no longer the task of the IT team – it is now everyone’s duty. This includes a significant improvement in how we plan, perform, and enforce security parameters. But most of all, a shift in culture is needed to encourage everyone to have a shared mission: to safeguard our business. Organization executives ought to transfer the management of data protection from the obligation of one to the responsibility of others, as well.
As the internet revolution opened up immense potential for real-time communications, knowledge exchange, and business expansion, it also democratized web exposure, increased mobile devices’ usage, and generated new weaknesses through organizations. Nonetheless, further analysis has demonstrated that many companies are not up to speed on the emerging privacy and protection issues involved with a modern workforce.
Although the extent of their requirements varies, they both share the fundamental need: protecting the privacy of your workplace. Regardless of your company’s size, you should take a few easy measures to secure your privacy in the modern age.
1. Train your people
Training ought to be preventive rather than corrective. Take the time to ensure that employees are aware of threats and their liability, irrespective of whether you’re a business three of people or 3,000. The security of data has to be a reflex, not just a method. Education often reduces the possibility of accidental infringements where the cause is a human mistake and not a misdeed. On average, a data breach takes 194 days to contain. Training not only reduces this time but also significantly reduces the costs of recovery.
2. Store information that’s necessary
When it comes to collecting customer and employee data, one of the ways you can protect them is only to save important information. A common mistake among many companies is that they often keep information that is not required and so when a data breach occurs, customers are the ones who suffer the most. By limiting the data you also store, you will be reducing the information that hackers could steal. Thus, make sure to avoid collecting anything extra and get rid of the ones you don’t need.
3. Keep an inventory
Your smartphones, laptops, flash drives, and tablets help you store and transfer information. But, these things can also provide more risks when it comes to data protection. They can fall into the wrong hands, which is why it is crucial that you have an information inventory. Make sure that you can keep track of the information you are storing and where it is stored. You also need to know who has access to it. This inventory can include electronic files and physical documents that have sensitive information.
4. Plan response in case of breach
Preparation is key if you want to avoid bigger damages to your company. You need to know how to respond to security incidents. It can be anything from minor data loss to costly breach. One of the things that you can do is to disconnect and shut down any compromised computers. After this, you can contact the appropriate parties depending on the data that was stolen. Lastly, get someone to conduct an investigation on how it occurred. When everything is over, you can even get rid of the compromised equipment if needed by properly using e-waste management companies.
5. Properly dispose of your old IT equipment
Companies of all sizes fall short on equipment disposal, destruction, and storage. Properly disposing of your old IT equipment would protect the business from security breaches. E-waste management companies offer equipment destruction that destroys any electronic equipment. This way, you can prevent your old data drive from being exposed to data breach and be sure that hackers cannot access your data and other critical information.
Lastly, essential information is stored on your old computer devices such as hard disks, Flash drives, and SSDs. While these devices may be broken, confidential information can still be collected. Your company would be susceptible to thief and data breaches if you try to get rid of a storage device without correct, approved destruction.
To ensure that the data on such media is 100% deleted, it is crucial to employ an e-waste management company such as KGS. We offer equipment destruction both on and off-site and issue a certificate that complies with universal auditing requirements after completion